All organizations outside of the DDRB must submit a reservation request for all reservations or reoccurring reservations. Forms must be completely filled in. All reservation forms must be submitted to roomreservations@ddrb.org. Questions can be submitted to roomreservations@ddrb.org.

• Submitting a request for a reservation does not guarantee a room. DDRB reserves the right to refuse any request for reservation from any organization for any reason.
• Meeting Rooms are available Monday through Friday from 8:00 am to 4:30 pm. Evening and weekend requests will be authorized on a case-by-case basis, and may be subject to an additional fee.
• Requests for the Community Room and Gymnasium can be submitted up to 12 months in advance, and all other rooms 3 months in advance.
• Reoccurring meetings will be authorized on a case-by-case basis.
• DDRB will provide notice that a reservation has been tentatively confirmed. A final confirmation will be sent upon receipt of a signed agreement and applicable fees (if any).

Meeting space is available during the DDRB operating hours – Monday through Friday 8:00 am to 4:30 pm. Evening and weekend meetings will be authorized on a case-by-case basis, and may be subject to an additional fee.

• DDRB prohibits the wearing, transporting, storage or presence of firearms or other deadly weapons as defined in Section 556.061 R.S.Mo. in the DDRB building. Any individual who violates this policy will be reported to police authorities. Possession of a valid weapons permit authorized by the State of Missouri is not an exemption under this policy. Members of law enforcement are exempt.
• Evening and weekend meetings will be authorized on a case-by-case basis and may be subject to an additional fee.
• Meetings outside business hours are responsible for being on the premises while the DDRB doors are unlocked, at the time agreed and predetermined by both parties. and may not leave until the building is secure (doors are locked, all individuals are out of the building). Failure to verify DDRB security may result in an additional fee and/or may affect the organizations’ ability to access DDRB meeting space in the future.
• Organizations will be responsible for vacating the space within the time frame indicated on their room reservation.
• No organization outside the DDRB may excessively reserve meeting space. The DDRB will determine what is excessive based on time and day requested, and intervals between meetings.
• Meetings must be conducted in a quiet, orderly manner.
• Organizations utilizing the meeting space will ensure that meeting attendees remain in the reserved space and respect the common use areas of the DDRB.
• DDRB facilities are non-smoking. Smoking is prohibited except in designated areas.
• Food/Refreshments: Non-alcoholic drinks and food may be served so long as the premises are left clean and orderly. Events serving food and drinks are subject to an additional $50 cleaning fee.
• Alcoholic beverages may only be served under a properly licensed caterer. The caterer must be insured for liquor liability in an amount of one million dollars per person and two mission dollars per incident. The organization contracting with the caterer is responsible for making sure that the caterer is equipped with the proper licenses and insurance.
• After use, the meeting space will be assessed for damage to or excessive cleaning of the meeting space. Any damage or excessive cleaning will result in additional fees based on services needed.
• Organizations will hold harmless the DDRB and its partner organizations for injuries and accidents while using the public space.
• Due to the public nature of the meeting space, reservation requests will be considered public documents.
• DDRB staff reserves the right to enter all meetings held in the DDRB premises.
• Organizations are responsible for the setup and breakdown of their meeting.
• The arrangement of the Team Meeting Room and (3) Family Rooms’ furniture and fixtures may not be changed without the expressed permission of the DDRB.
• Audio/Visual Equipment is available in the Dr. Dan Dozier and a mobile projector and screen for other rooms.
• If a reservation is to be canceled, organizations are required to notify the DDRB as soon as possible, but no later than 48 hours prior to the meeting.

• Tape, tacks, and adhesives may not be used on any walls or surfaces.
• The use of open flames is strictly prohibited.
• No materials, equipment or furniture belonging to organizations using the meeting space may be stored on the DDRB premises without expressed consent from the DDRB.
• DDRB meeting space may not be used for the purpose of crafting, modeling, carving, scrapbooking, painting, sculpting, or other related activities. The use of paint, glitter, glue, solder, or similar items is prohibited.
• Organizations using the meeting space will be assessed for damage to or excessive cleaning of the meeting space.
• As a governmental entity all political campaign signage and materials are not allowed on DDRB property, with the exception of when DDRB facilities are used as an election polling site in which the St. Charles County ordinance takes precedence.
• Prior to use of the facility, organizations will sign an agreement and pay applicable fees to the DDRB.
• DDRB reserves the right to refuse any request for reservation from an organization for any reason.

Non-alcoholic drinks and refreshments/snacks may be served so long as the premises are left clean and orderly. Use of the room for dining, meals or other food service will be subject to an additional cleaning fee ($50). Any excessive trash, cleaning, or damages will result in additional fees based on services needed.

Additional fees may be assessed for excess damages, cleaning, or staff presence needed. All scheduled fees must be paid prior to the start of the meeting. Some fees may be waived or reduced. To request a waiver or reduction in fees please submit the Waiver Form to roomreservations@ddrb.org. All waivers and reductions will be handled on a case by case basis.